Purchasing Admin

Purchasing Administrative Assistant

Under the specific and detailed supervision of the Purchasing Manager, this position performs a variety of administrative and purchasing activities required to support and attain corporate purchasing goals and objectives for all of our company locations as follows:

Essential Functions:

  • Perform various purchasing activities, including gathering and filing of records, both physical & virtual
  • Prepare purchase orders as assigned and monitor scheduled purchase orders with exceptional follow up skills
  • Maintain expected arrival dates with suppliers and updating schedules
  • Assist in sourcing, quoting and gathering availability on special non-stocked items for the Sales Department
  • Provide support on claims including research and tracking of relevant information and documents to assist the Purchasing Manager in claim resolution
  • Assist in updating and maintaining Vendor Price Lists for accurate referencing
  • Confer with vendors to obtain product information, availability, delivery schedules and expedite urgent shipments as needed while updating the system with Purchase order ETAs and shipping/tracking information
  • Create, update and/or maintain reports using Excel spreadsheets, charts and graphs and distribute these documents as directed
  • Investigate and resolve discrepancies between invoices, receipts and purchase orders
  • May perform analysis on product movement and inventory review

Skills and qualifications:

  • Must have excellent business phone manner
  • Excellent written and verbal communication skills are essential, as are analytical skills
  • Accurate, deadline driven and detail oriented
  • Process driven with ability to focus and produce results
  • Ability to work independently and experience in resolving issues
  • Microsoft office savvy
  • Advanced Knowledge of Excel is a must for this position
  • Must have an ambitious and success driven personality
  • Experience working in or with a purchasing department or involved in purchasing activities a plus

Education and Previous Work Experience

  • College degree a plus AND/OR 2–5 years of functional administrative experience
  •  Purchasing Experience a plus
  • Must have excellent business phone manner
  • Excellent written and verbal communication skills are essential, as are analytical skills
  • Accurate, deadline driven and detail oriented
  • Process driven with ability to focus and produce results
  • Ability to work independently and experience in resolving issues
  • Microsoft office savvy
  • Advanced Knowledge of Excel is a must for this position
  • Must have an ambitious and success driven personality
  • Experience working in or with a purchasing department or involved in purchasing activities a plus

 

How to Apply:

Email your resume and cover letter to: bobbies@iecdelivers.com

 

 
 

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